To enhance the user experience of your SharePoint lists, you can use QR codes to provide quick access to list items. This can be especially useful for mobile users who need to scan documents or access information quickly. Here are the steps to implement a SharePoint list QR code.
Step 1: Create a new SharePoint list
Begin by creating a new SharePoint list where you want to add the QR code. You can create a new list from scratch or use an existing one as a template.
Step 2: Add a column for the QR code
In the list settings, add a new column called “QR Code” (or any other name that makes sense for your specific application). This will store the QR code itself.
Step 3: Write a PowerShell script to generate the QR code
To generate the QR code, you’ll need to write a PowerShell script. You can use the SystemBarcodeQrCode assembly to create the QR code. Here’s an example of what the script might look like:
Param($listName, $itemId)
# Get the item from the list
$list = Get-SPOSite -site $context.Site | Get-SPWebSite -web $context.Web | Get-SPList -identity $listName
$item = $list.GetItemById($itemId)
# Generate the QR code for the item
$qrCode = New-Object SystemBarcodeQrCode("http://example.com/" + $item.Title)
# Save the QR code to a file
$qrCode.SaveToFile("C:\QR Codes\" + $item.Title + ".png", [System.Drawing.Imaging.ImageFormat]::Png)Step 4: Use Microsoft Flow to automate the process
To automate the process of generating and updating the QR codes, you can use Microsoft Flow (now known as Power Automate). Create a new flow that reads items from your SharePoint list and uses the PowerShell script to generate the QR code. Then, have the flow save the QR code to a file or attach it to the item.
Step 5: Add the QR code column to your list
Once you’ve generated the QR code, add the “QR Code” column to your SharePoint list. You can do this by going into the list settings and adding a new column. Set the data type to “Image” and upload the generated QR code as the default value.
Step 6: Test the QR code
Finally, test the QR code by scanning it with your mobile device or using a QR code reader software. The code should take you directly to the corresponding item in your SharePoint list.
With these steps, you can implement a SharePoint list QR code that provides quick access to list items for mobile users.