One of the most powerful features in SharePoint is its ability to export and import list data using XML files. This feature allows you to easily move data between lists, or even use the same data across multiple lists. In this article, we’ll walk through the steps to implement SharePoint List XML.
Step 1: Create an XML File
To start, you’ll need to create a new XML file with a root element that matches the name of your SharePoint list. For example, if your list is called “Tasks”, your root element would be “”.
Inside this root element, you can add child elements that match the columns in your list. Each column should have an attribute called “ows_” followed by the name of the column. For example, a column called “Title” might look like this: “Task 1”.
Step 2: Export the XML File
Once you’ve created your XML file, you can export it to SharePoint using the “Export List Data” feature. To do this, go to the settings page for your list and click on the “Export” button.
In the export options, select “XML” as the format, and choose a location to save your file. You can also specify which columns you want to include in the export by checking or unchecking the boxes next to each column name.
Step 3: Import the XML File
Once you’ve exported your XML file, you can import it into another SharePoint list using the “Import List Data” feature. To do this, go to the settings page for the target list and click on the “Import” button.
In the import options, select “XML” as the format, and choose the location of your exported file. You can also specify which columns you want to include in the import by checking or unchecking the boxes next to each column name.
Step 4: Map the XML Columns
When you import the XML file, SharePoint will automatically map the columns based on their names. However, if your XML file has different column names than your SharePoint list, you’ll need to manually map them using the “Map Columns” feature.
To do this, click on the “More Options” button next to the “Import” button, and then select “Map Columns”. This will allow you to match up the XML columns with their equivalent SharePoint columns.
Step 5: Verify the Import
Once the import is complete, verify that the data has been successfully transferred by checking the target list. You should see all of the items from your original list, including any attachments or custom fields.
By following these steps, you can easily implement SharePoint List XML and start moving data between lists or even using the same data across multiple lists.