SharePoint Tutorial 101

SharePoint Online is a powerful cloud-based collaboration platform offered by Microsoft as part of the Office 365 suite. It allows organizations to create, store, share, and manage various types of content, facilitating seamless collaboration and communication among team members. Here’s a tutorial covering some of the main features of SharePoint Online:

  1. Sites and Site Collections:
  • SharePoint Online organizes content into Sites, which are like individual workspaces for teams, projects, or departments.
  • Multiple Sites can be grouped together under a Site Collection, providing a hierarchical structure for better organization.
  1. Document Libraries:
  • Document Libraries are repositories for files, documents, and other content. They support various file formats.
  • Users can create, upload, edit, and manage documents directly within the library.
  • Versioning is supported, allowing users to track changes and revert to previous versions if needed.
  1. Lists:
  • Lists are versatile tools for managing structured data, such as tasks, issues, contacts, or custom data.
  • SharePoint provides various list templates (like Task List, Calendar List, Custom List) that users can use or create their own.
  • Copy a list
  1. Pages and Web Parts:
  • SharePoint Pages serve as customizable web pages where users can add content and web parts.
  • Web Parts are modular components that can display information, such as documents, calendars, news feeds, or custom content.
  1. Permissions and Security:
  • SharePoint Online offers robust permission management, controlling access to sites, libraries, lists, and even individual items.
  • Administrators can assign different permission levels to users and groups, ensuring data security and integrity.
  1. Collaboration and Co-authoring:
  • Users can collaborate on documents simultaneously, with changes being visible in real-time.
  • SharePoint supports co-authoring in Word, Excel, PowerPoint, and OneNote, promoting seamless teamwork.
  1. Workflows:
  • SharePoint Online allows users to create workflows to automate processes, such as document approval or content publishing.
  • Workflow automation enhances productivity and consistency within the organization.
  1. Search and Discoverability:
  • SharePoint Online includes a powerful search engine that helps users find content quickly.
  • It supports metadata, tags, and filters, improving content discoverability.
  1. Integrations and Extensibility:
  • SharePoint Online integrates with other Office 365 tools like Microsoft Teams, Outlook, and OneDrive.
  • It also offers APIs and development tools, allowing developers to build custom solutions and integrations.
  1. Mobile Accessibility:
    • SharePoint Online is accessible through mobile devices, enabling users to collaborate on the go.

Remember that SharePoint Online is a vast platform with many more features beyond those listed here. As you explore and use the platform, you’ll discover its full potential for improving collaboration and productivity within your organization.