Welcome to this SharePoint Online end user training tutorial. In this tutorial, we will cover the basics of using SharePoint Online and provide you with hands-on experience.
Getting Started
To access your SharePoint Online site, simply click on the link provided by your administrator or log in to Office 365 and navigate to the SharePoint app.
Once you are logged in, you should see a list of sites that you have permission to access. Click on the site where you want to start exploring.
Understanding Site Structure
A SharePoint site is organized into libraries, lists, and pages. Libraries are used to store files, lists are used to store data in tables, and pages are used to create custom web pages.
- Libraries: A library is a collection of files that can be accessed and shared with others.
- Lists: A list is a table of data that can be filtered, sorted, and updated by multiple users.
- Pages: A page is a custom web page that can be used to create custom views or dashboards.
Navigation
To navigate within your site, you can use the navigation menu located at the top of the screen. The menu allows you to quickly access different areas of the site.
- Sites: This section allows you to access other sites within your organization.
- Libraries: This section allows you to access libraries within your site.
- Lists: This section allows you to access lists within your site.
- Pages: This section allows you to access pages within your site.
Creating Content
To create new content in SharePoint, follow these steps:
- Click on the library or list where you want to create a new item.
- Click on the “New” button located at the top of the screen.
- Enter the title and any other required information for your new item.
- Click the “Save” button to save your changes.
Working with Files
SharePoint allows you to work with files in several ways:
- Upload: You can upload files from your local computer to SharePoint by clicking on the “Upload” button located at the top of the screen.
- Download: You can download files from SharePoint to your local computer by right-clicking on the file and selecting “Save As.”
- Share: You can share files with others by clicking on the “Share” button located next to each file.
Using Lists
Lists are used to store data in tables. Here are some of the ways you can work with lists:
- View: You can view the contents of a list by clicking on it.
- Edit: You can edit the contents of a list by clicking on it and then selecting “Edit” from the drop-down menu.
- Add Item: You can add new items to a list by clicking on it and then selecting “New” from the drop-down menu.
Using Pages
Pages are used to create custom web pages. Here are some of the ways you can work with pages:
- View: You can view the contents of a page by clicking on it.
- Edit: You can edit the contents of a page by clicking on it and then selecting “Edit” from the drop-down menu.
- Add Web Part: You can add new web parts to a page by clicking on it and then selecting “Insert” from the top menu.
Tips and Tricks
Here are some tips and tricks to help you get started with SharePoint Online:
- Use the search bar at the top of the screen to quickly find content.
- Use the site map located at the bottom of the screen to navigate to different areas of the site.
- Use the “View All Sites” link located at the bottom of the screen to access other sites within your organization.
By following this tutorial, you should now have a good understanding of how to use SharePoint Online. Remember to explore and experiment with the different features and tools available to you.