Welcome to our SharePoint training for beginners tutorial! In this guide, we’ll take you through the basics of SharePoint and help you get started with using this powerful collaboration tool.
Step 1: Understanding What SharePoint Is
SharePoint is a web-based platform that allows you to create, share, and manage content across your organization. It’s often used as an intranet portal for companies, where employees can access important information, collaborate on projects, and store files securely.
Step 2: Creating Your First Site
To get started with SharePoint, you’ll need to create a new site. You can do this by clicking the “Sites” button on the SharePoint start page and then selecting “Create a site”. Fill out the required information, such as your site title, description, and primary contact, and click “Finish”.
Step 3: Understanding Site Structure
A SharePoint site is divided into several areas, including:
- Site Pages: These are web pages that you can use to share information with others.
- Libraries: These are collections of files that you can store and manage.
- Lists: These are lists of items that you can create and manage.
Step 4: Creating Site Pages
To create a new site page, click the “Pages” button on your site’s home page. Then, select “New Page” from the drop-down menu. Enter your page title, add some text and any other content you want to include, and then click “Save”.
Step 5: Creating Libraries
To create a new library, click the “Libraries” button on your site’s home page. Then, select “New Library” from the drop-down menu. Enter your library title and description, and then click “Save”. You can add files to your library by clicking the “Add File” button.
Step 6: Creating Lists
To create a new list, click the “Lists” button on your site’s home page. Then, select “New List” from the drop-down menu. Enter your list title and description, and then click “Save”. You can add items to your list by clicking the “Add Item” button.
Step 7: Understanding SharePoint Columns
A column is a field that you can use to store information about an item in a list or library. For example, you might have a column for employee names, job titles, and contact information. You can create custom columns using the “Column” button on your list or library settings page.
Step 8: Understanding SharePoint Views
A view is a way to display data from a list or library in a specific format. For example, you might have a view that shows all items with a certain column value. You can create custom views using the “View” button on your list or library settings page.
Step 9: Understanding SharePoint Workflows
A workflow is a series of steps that automate a process in SharePoint. For example, you might have a workflow that automatically assigns tasks to employees when a new project is created. You can create custom workflows using the “Workflow” button on your site’s home page.
That’s it! This concludes our SharePoint training for beginners tutorial. With these basics under your belt, you’re ready to start exploring the full range of features and capabilities in SharePoint. Happy learning!